Excavation Contractor Software
Solutions for excavation companies
PlanOps supports excavation companies in managing their projects and equipment.
An excavation contractor manages expensive equipment, skilled operators and jobs that depend on each other: foundation digs, drainage, utility trenches, septic systems and site grading. A day with an idle excavator or a badly scheduled truck is expensive.
On top of that come utility locates, soil surprises and weather that turns a site into mud. PlanOps helps you measure sites remotely, quote by the hour or by the job, schedule machines and operators, and track actual hours on every job.
Challenges excavation contractors face
Scheduling equipment and operators
Excavators, skid steers and trucks need to be in the right place at the right time. An overlap costs a full day.
Quotes that are hard to price
Spoil volume, soil type, hauling, disposal and backfill: the variables are many and surprises are common.
Tracking actual hours
Equipment and labor hours must be logged accurately, especially on time-and-materials contracts.
Underground surprises
Rock, groundwater, unmarked lines: you need photos to document these surprises and justify change orders to the client.
PlanOps tools built for your business
Job Site Tracking
Visualize all your ongoing job sites on a map. Coordinate your resources efficiently.
Volume Estimation
Calculate earth volumes to move. Accurately estimate your costs and timelines.
Professional Quotes
Create detailed quotes with electronic signature and real-time status tracking.
Geolocation Time Clock
Your operators clock in and out at each job site with real-time GPS location tracking.
Photo Documentation
Take photos directly from the mobile app to document the progress of each project.
Built for every type of job
PlanOps is built for contractors doing foundation digs, French drains and drainage, water and sewer lines, septic systems, grading and site prep, land clearing, bulk material hauling and equipment rental with an operator. Whether you run one mini excavator or a full fleet, you track hours, jobs and invoicing in one place.
How it works with PlanOps
- 1
Capture the request
The project is created in the CRM with the address, scope of work and client documents.
- 2
Measure the site remotely
Use satellite imagery to measure drain runs, areas to grade or site access.
- 3
Quote
Build an hourly or fixed-price quote covering equipment, hauling, materials and disposal.
- 4
Schedule machines and operators
Assign operators on the calendar; they see the job, address and notes in the mobile app.
- 5
Clock in and invoice
Time clock hours and photos of surprises feed the invoice, synced with QuickBooks.
Frequently asked questions
Can I bill by the hour using actual job hours?
Yes. Operators clock in on site through the mobile app and those hours are used to produce an accurate invoice, which is ideal for time-and-materials work.
How do I document a change order like rock or water?
The operator takes photos and adds a note directly in the project. You then have visual proof to add the extra to the invoice and explain it to the client.
Is satellite measurement useful for excavation?
Yes, for estimating drain runs around a house, the area of a driveway to dig out or a lot to grade. Depths and soil conditions still need to be confirmed on site.
Can PlanOps replace my paper timesheets?
Yes. The mobile time clock records each operator's hours per job. You no longer have to collect and retype timesheets at the end of the week.
Ready to simplify your operations?
Quotes, scheduling, time tracking and invoicing in one app built for contractors.
All-in-one management software for contractors, built in Mascouche, Quebec.
Gestion Planifix inc.
3235 avenue de la Gare,
Mascouche, Québec, J7K 3C1
(450) 300-7077
[email protected]
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