Cleaning & Janitorial Business Software
Solutions for maintenance companies
PlanOps helps maintenance companies efficiently manage their contracts, schedule interventions and ensure optimal customer follow-up.
A cleaning business runs on routes: offices in the evening, homes during the day, condo buildings every other week and deep cleans in the spring. Every client has their own instructions, alarm code, products to avoid and fixed days. When someone calls in sick, the whole day has to be reshuffled in minutes without dropping anyone.
High staff turnover and constant driving between clients make tracking hours especially tricky. PlanOps brings your recurring contracts, team schedule, mobile time clock and invoicing into one app, so you spend less time in the office and more time growing your client base.
Challenges cleaning businesses face
Recurring contracts that are hard to track
Weekly, biweekly, monthly: once frequencies multiply, a spreadsheet or paper calendar eventually lets a visit slip through the cracks.
Last-minute replacements
One absence can affect five or six clients in the same day. Without a clear overview, the morning disappears on the phone moving visits around.
Not knowing actual hours
Without a reliable time clock, you can't tell whether a flat-rate contract is profitable or whether a crew keeps running over the planned time.
Client-specific instructions
Keys, codes, pets, rooms not to touch: these details need to travel with the crew, not live in the owner's head.
PlanOps tools built for your business
Intervention Scheduling
Easily schedule your regular and one-time interventions. Assign your technicians to the right tasks at the right time.
Contract Management
Centralize all your maintenance contracts. Track deadlines, renewals and conditions for each client.
Time Tracking
Record time spent on each intervention. Analyze the profitability of your contracts and optimize your resources.
Customer Management
Keep a complete history of each customer: past interventions, maintained equipment, notes and preferences.
Built for every type of job
PlanOps works for solo cleaners and for companies running several crews: recurring residential cleaning, office and retail janitorial, condo common areas, spring deep cleans, post-construction and move-in or move-out cleans. Each service type can have its own pricing, expected duration and task list, which makes your quotes faster and your schedule more realistic.
How it works with PlanOps
- 1
Capture the request
The prospect is added to the CRM with contact details, building type and desired frequency.
- 2
Send a clear quote
Build a per-visit or flat-rate quote listing the rooms and tasks included, then email it to the client.
- 3
Schedule recurring visits
Once the contract is accepted, create recurring visits on the calendar and assign the right crew.
- 4
Clock in on site
Your cleaners see their route and the client's instructions in the mobile app and clock in and out at each stop.
- 5
Invoice and ask for a review
Completed visits turn into invoices synced with QuickBooks, and happy clients get a Google review request.
Frequently asked questions
Does PlanOps handle recurring visits?
Yes. You set the frequency of a contract (weekly, biweekly, monthly) and the visits appear on the assigned crew's calendar. You can move a single visit without affecting the rest of the series.
Can my staff clock in from their phones?
Yes. The mobile app's time clock records arrival and departure at each client. You get actual hours per visit and per employee, which simplifies payroll and shows which contracts are profitable.
Can I bill commercial clients once a month?
Yes. You can group a period's visits on a single invoice or bill per visit, depending on your agreement with the client. Invoices sync with QuickBooks for your bookkeeping.
How do my crews know each client's instructions?
Client notes (access, alarm code, products to avoid, priority rooms) are attached to the client record and visible in the mobile app during the visit.
Ready to simplify your operations?
Quotes, scheduling, time tracking and invoicing in one app built for contractors.
All-in-one management software for contractors, built in Mascouche, Quebec.
Gestion Planifix inc.
3235 avenue de la Gare,
Mascouche, Québec, J7K 3C1
(450) 300-7077
[email protected]
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